How it works
We make the process of registering or renewing product registrations easy. Businesses and individuals can submit their data and funds directly to state agencies through our secure portal via debit or credit card.
Any company currently registered in a state that accepts our online renewals and/or new registrations can use the menus below to:
- Submit new product registrations
- Renew product registrations
- Submit labels, documents and UPCs
Frequently Asked Questions
Online Product Renewals & Registrations
Online License Renewals
Online Product Renewals & Registrations
Topic: Document and UPC Submit
Document Submit allows registrants to submit updated documentation, such as in-commerce product labels and MSDS’s, to participating states electronically. After participating states approve the labels, they will be uploaded and linked to state data on kellysolutions.com,
Document Submit allows registrants to submit updated documentation, such as in-commerce product labels and MSDS’s, to participating states electronically. After participating states approve the labels, they will be uploaded and linked to state data on kellysolutions.com, where they will be accessible by any interested party.
All files submitted must be PDF files.
After a product label is submitted to a state, you will have the option to send the same document to other states where the same product is registered. MSDS’s are automatically assigned to states based on the EPA number.
A UPC (Universal Product Code) is a numerical digit assigned to most retail products. The number consists of a specific code assigned both to the company that owns the registration and the product name and size. Barcode is often used as a synonym for a UPC To aid in accurate field inspection reporting, state departments request UPCs with product registrations and renewals. UPC Submit allows you to submit this information electronically to participating states.
UPC Submit allows you to enter multiple codes for each product. Enter up to 10 UPCs first and then you will be given the opportunity to submit 10 additional UPCs.
The documents will be available for the state to review electronically. After the state’s approval, the documentation will be made available on kellysolutions.com, where the general public may obtain information on that product, including the MSDS or product label.
Each participating state supplies Kelly Registration Systems with data directly from their own tracking programs on a scheduled basis.
Most states send updates weekly or bi-weekly.
Revised labeling may be uploaded at any time.
Topic: Electronic Product Registration and Renewal
Through Kellysolutions.com, Kelly Registration Systems (KRS) allows companies to submit new product registrations and renewal information to participating states. Fees and the registration data are submitted electronically. Registrants are also able to upload supporting documentation (such as product labels or a MSDS) that is also provided to participating states.
The time it takes to receive registration confirmation varies by state, depending on internal procedures. However, by providing the data to the state electronically, states will be able to review registrant data more quickly and accurately.
For participating states, new product registrations may be submitted during renewal season. Participating states will apply your new registration to the current renewal year, or to the upcoming one, depending upon their statutes or internal procedures.
If payment is made by credit card, the funds and data will be sent to applicable states on the following business day. If payment is made by check or ACH, the registration data will be held for five business days to ensure that funds are sufficient, and on the following business day, the funds and data will be submitted to the state.
States that are currently available for renewals or new registrations will be listed on the log-in screen. Select the type of registration you wish to process at www.kellysolutions.com/erenewals, and a list of currently active states will be provided on your log-in screen. For renewals, this list will change throughout the year, as states begin and end their standard renewal cycles.
KRS will send a confirmation of your registration submission to the email address listed with your account. The state will send confirmation of approvals electronically or by paper format, depending on the state’s preference.
At the end of the process, you will be able to print a copy of your transaction, including the product names, EPA ID numbers, (if applicable) and the status of each product (whether products were registered as new products, renewed, discontinued, or canceled). A copy of the receipt will also be emailed to the email address listed in your account contact information.
When your order is considered to be paid (immediately when payment is submitted by credit card, or once KRS receives and processes a check or ACH payment), you may log back into the program and click the link for View Order History, to verify that payment has been applied to the order. If payment has not been received for any outstanding order, reference to the transaction will be provided on the first screen, once a registrant logs back into the website.
Most states will send confirmation of approvals in the same manner to which you are accustomed; however, some states do send an electronic approval notice, in lieu of the paper certificate.
Topic: Payment
Payment may be made by ACH, credit card or check. We accept Visa, MasterCard, Discover and American Express. If you elect to pay by check or ACH, we require a five-business day holding period, to ensure that funds are sufficient, before we can apply the payment to process your order. Once your payment has cleared, we will submit the data and appropriate funds to each state.
Note that some states may require electronic payments through credit card and ACH debit to be processed through their own merchant service provider, and may not accept check payments for orders placed online. In these cases, a single order will be generated for the individual state, and funds will be billed/debited by the state, directly.
No. The payment and renewal data must be submitted to KRS.
Kelly Registration Systems, 14481 Lochridge Boulevard, Covington, GA 30014
For check orders, please be sure to write your order number on the memo line of the check, or include a copy of your receipt with your check submission.
Kelly Registration Systems uses SSL (Secure Socket Layer) through VeriSign for ACH and credit/debit card transactions, to ensure that all information is transmitted securely. States that require electronic payments be processed through their department will also use a secure merchant service provider.
There are no limits imposed by KRS. However, limits may be imposed by the bank that holds the credit card account. Reasons typically include the renewal amount exceeding the maximum limit allowed on the card, exceeding a maximum limit allowed per business day, or the bank may need for you to verify that KRS is an authorized and approved vendor. Should you receive an error with your credit card payment, please contact the issuing bank for assistance.
Our bank allows a calendar week maximum of $150,000 per banking account. This amount may be reached in a single transactions or multiple transactions.
As new product registration forms are immediately available once an order is considered to be paid in full, these orders cannot be cancelled, and no refund shall be provided. However, in the event that a state returns a form which has been generated from our system, (1) indicating that a newer form should be submitted instead, or (2) due to KRS error, we will provide a new form to you, free of charge, using the new state revision/template. This offer shall expire six weeks after the order has been paid in full. Orders containing only electronic based registrations or renewals and paid by credit card or ACH debit may only be cancelled on the same business day that they are created. Forward the original email receipt to us at Support@kellyreg.com and include “REQUEST TO CANCEL ORDER” in the subject line. Cancellation requests must be received by 5pm EST.
This deadline will vary by state. Some states allow registrants to process their electronic renewals through KRS, up to the day before the registrations expire. For a majority of states, particularly the end-of-year renewal states, KRS must submit information and payments one business day prior to the state’s deadline. Orders that are created / processed on the deadline imposed by the state will be charged any applicable late fees. As a reminder, payments by check or ACH must be received by KRS, no later than five business days prior to the state’s expiration date. Any applicable late fees will be added to orders where payment has not been received within this time period.
Topic: ACH Transactions
ACH payments are financial transactions handled through the Automated Clearing House, a network which processes very large volumes of transactions in the United States. The network through which ACH payments are made is highly reliable and efficient, and is one of the safest ways to send money electronically.
When you are ready to pay, you will select the pay by ACH button. You will be given instructions on how to pay by ACH. You will need your banking account and routing numbers, as well as the zip code of the bank holding the account. Please note that currently, the maximum payment that may be applied via ACH is $150,000.00 per week, per checking account. Orders that exceed this amount will need to be paid by another payment method. However, your issuing bank may have additional restrictions on the per-transaction amount or daily/weekly amount that may be charged.
The debit filter ID for Kelly Registration Systems is 4460522024. The debit filter ID for states requiring payment to be processed through their merchant service provider will be listed on the check-out page.” You may also contact KRS technical support to request this information.
Topic: Security, Privacy and Technical Support
KRS works with states to automate the renewal and registrations procedures and process funds electronically. Registrants can conveniently pay fees using a credit or ACH debit. KRS offers the flexibility to process multiple states at the same time, allowing companies to combine registration information into one order and one payment.
Note that some states may require electronic payments through credit cards and ACH debits be processed through their own merchant service provider. In these cases, a single order will be generated for the single state, and funds will be billed/debited by the state, directly. Any remaining states will be grouped together for a secondary order, with funds be billed to / debited from Kelly Registration Systems.
Should you have technical support questions concerning electronic product registrations, contact the Customer Service Department at KRS, Monday through Friday, 8 a.m. to 5 p.m. EST, at 800-803-5777 or email us via this form.
The Erenewals and new product registrations tools on Kellysolutions.com are available 24/7. However, most states only allow for products to be renewed during, and shortly after their standard renewal time period.
Each company (or their acting agent) registered in the state is given a unique username and password. Each company/agent only has access to his own registration data.
No. All data will be kept strictly between Kelly Registration Systems and the state. Upon occasion, you may receive an email notice if a new state participates in an electronic renewal/registration program. However, your information will never be shared with or sold to a third party.
You may contact the Customer Service Department at KRS, Monday through Friday, 8 a.m. to 5 p.m. EST, at 800-803-5777 or email us via this form.
At this time, Electronic Registrations is available only to companies currently registered in participating states. However, some of our participating states are linked to our network, and if a state administrator in these locations creates a company record for you, the username and password assigned to that company may then be used to register products for all of our participating states. The list of states will vary based on program/license type. For further assistance, please contact KRS at 800-803-5777 or email us via this form.
You may contact the Customer Service Department at KRS, Monday through Friday, 8 a.m. to 5 p.m. EST, at 800-803-5777 or email us via this form.
Kelly Registration Systems uses SSL through VeriSign for debit and credit card transactions, to ensure that all information is transmitted securely. States that require electronic payments be processed through their department will also use a secure merchant service provider.
Online License Renewals
Topic: License Registration and Renewal
Through Kellysolutions.com, Kelly Registration Systems (KRS) allows companies to submit new license applications, renewals, and tonnage reports to participating states. Fees and the required data are submitted electronically. Licensees are also able to send supporting documentation (such as insurance verification or a label) to states.
The time it takes to receive registration confirmation varies by state, depending on internal procedures. However, by providing the data to the state electronically, states will be able to review applicant data more quickly and accurately.
New applications will be submitted to the state as soon they are entered online. If payment is made by debit/credit card for a renewal, the funds and data will be sent to applicable states on the following business day. If the payment is made by ACH transaction, (direct bank debit) the data and funds will be submitted to the state one day after the transaction has been completed.
Renewals will be launched at different times throughout the year, and will generally be available as the states send out their renewal forms by paper/email.
KRS will send a confirmation of your online payment to the email address listed with your account. The state will send actual approval notices and licenses electronically or by paper, depending on the state’s preference.
If you have not received your license after 5 business days, please contact the appropriate state administrator.
At the end of the process, a copy of the receipt will be emailed to the address indicated when you renewed online. You may print that email as proof of submission.
Most states charge a small convenience fee for ACH or credit card transactions. This charge will be automatically calculated and added to your total fee on the transaction summary screen before you enter your payment information. Convenience fees vary from state to state. *Note* Licensees in Georgia, Kansas and Washington are not subject to convenience fees.
When your payment is submitted by debit/credit card, or once we receive and process an ACH transfer, you will receive a confirmation email. Charges on your debit/ credit card will indicate they are from Kelly Registration Systems (or in the case of Washington licenses, the credit card statement will reference WSDA – Weights & Measures.)
Most states will send confirmation of approvals in the same manner to which you are accustomed; however, some states do send an electronic approval notice, in lieu of the paper certificate.
Some agencies (e.g. SC Metrology, Fruit and Vegetable Inspections) allow you to pay an invoice online, even if it is not connected to a license. If you are paying by credit card, all necessary information to pay your invoice online is printed on your invoice. You will need your Customer Number and your Invoice Number. The link to log in to pay your invoice will also be printed on your invoice. If you have not received an invoice or have questions about paying online, contact technical support. See “How do I contact Technical Support” below.
You can submit your tonnage reports (e.g. fertilizer, lime, soil amendments), electronically on the Kelly website for your state. You can enter the data directly on the site and view/print a summary of your report or you can upload a formatted Excel file, or AgGateway standard XML file, to enter your data (only available for North Dakota, Georgia and Clemson tonnage reporting). Once you have entered your data, your fees are calculated automatically and you can submit your payment online. Tonnage fees are based on your state’s requirements and the amount/type of tonnage you are reporting.
Topic: Payment
Payment may be made by ACH, credit card or check. We accept Visa, MasterCard, Discover and American Express. If you elect to pay by check or ACH, we require a five-business day holding period, to ensure that funds are sufficient, before we can apply the payment to process your order. Once your payment has cleared, we will submit the data and appropriate funds to each state.
Note that some states may require electronic payments through credit card and ACH debit to be processed through their own merchant service provider, and may not accept check payments for orders placed online. In these cases, a single order will be generated for the individual state, and funds will be billed/debited by the state, directly.
Kelly Registration Systems uses SSL (Secure Socket Layer) through VeriSign Cybertrust for ACH and credit/debit card transactions, to ensure that all information is transmitted securely. States that require electronic payments be processed through their department will also use a secure merchant service provider.
There are no limits imposed by KRS. However, limits may be imposed by the bank that holds the credit card account. Reasons typically include the renewal amount exceeding the maximum limit allowed on the card, exceeding a maximum limit allowed per business day, or the bank may need for you to verify that KRS is an authorized and approved vendor. Should you receive an error with your credit card payment, please contact the issuing bank for assistance.
Our bank allows a calendar week maximum of $150,000 per banking account. This amount may be reached in a single transactions or multiple transactions. Please be sure that your bank account allows for direct bank debits / ACH transactions.
If your information has not yet been provided to the state(s), you may simply email us with a request to cancel your transaction. Please include the order tracking number for reference. Submit your email to Licenses@kellyreg.com. If the transaction is cancelled the same day it was initiated, it will be voided (will not show up on your credit card statement at all). If your transaction is cancelled after the date initiated, both the initial transaction and a credit will appear on your statement.
Topic: ACH Transactions
ACH payments are financial transactions handled through the Automated Clearing House, a network which processes very large volumes of transactions in the United States. The network through which ACH payments are made is highly reliable and efficient, and is one of the safest ways to send money electronically.
When you are ready to pay, you will select the pay by ACH button. You will be given instructions on how to pay by ACH. You will need your banking account and routing numbers, as well as the zip code of the bank holding the account. Please note that currently, the maximum payment that may be applied via ACH is $150,000.00 per week, per checking account. Orders that exceed this amount will need to be paid by another payment method. However, your issuing bank may have additional restrictions on the per-transaction amount or daily/weekly amount that may be charged.
Topic: Security, Privacy and Technical Support
KRS works with states to automate the renewals and registrations process and process funds electronically. Registrants can conveniently pay renewal fees using a credit or debit card. And, KRS offers the flexibility to process multiple states at the same time, allowing companies to combine renewal information into one order and one payment.
Should you have technical support questions regarding individual or company based licenses, permits or certifications, you may contact the Customer Service Department at KRS, Monday through Friday, 8 a.m. to 5 p.m. EST, at 800-803-5777 or email us at Licenses@kellyreg.com.
Each company (or their acting agent) registered in the state is given a unique username and password. Each company/agent only has access to his own registration data.
You may contact the Customer Service Department at KRS, Monday through Friday, 8 a.m. to 5 p.m. EST, at 800-803-5777 or email us via this form.
Tonnage Reporting
Use the links below to access states/agencies and programs for which you can submit tonnage online.
Clemson University
Georgia Department of Agriculture
North Dakota Department of Agriculture
Oklahoma Department of Agriculture
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